Petitions to Add After the Deadline - Undergraduate
Acceptable Reasons:
Newly created class
Cohort (as defined by the degree program)
Newly recruited student (Example: meet class capacity, NAU marketing)
Personal Emergency (Example: Illness, family emergency, change in work schedule)
In the wrong sequence number (switching classes)
NAU error (Example: Processing delays out of the norm, paperwork lost, staff
processed request incorrectly)
Note: The above circumstances must be documented or verifiable. DLS sites will maintain their own documentation and provide information as requested.
Unacceptable Reasons:
Didn't have money at the time
Wanted to see if I'd like the class
Financial aid wasn't guaranteed yet*
Forgot to register
Did not have the sequence number or other information necessary to register
* Students are responsible for following up on their financial aid to ensure it will disperse prior to payment deadlines.
Petitions to Drop or Withdraw After the Deadline
Acceptable Reasons:
Illness or other personal emergency (documentation required)
In the wrong sequence number (switching classes)
Change in work schedule (documentation required)
NAU error (Example: Processing delays out of the norm, paperwork lost, staff
processed request incorrectly)
I thought the professor or (other NAU employee) was going to drop me (attach
documentation from the professor or employee that verifies they would drop the
course)
Note: The above circumstances must be documented or verifiable. DLS sites will maintain their own documentation and provide information as requested.
Unacceptable Reasons:
I didn't like the class (Student should have dropped before the deadline)
I found out I was getting a failing grade (Not a valid reason at NAU)
I found out after the deadline that the class was too difficult
(Student should have dropped before the deadline).
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If, for reasons beyond your control, you are unable to complete coursework in a scheduled course within the term in which you are enrolled, you may petition your instructor to receive a grade of I. If your instructor agrees to assign you an incomplete, you and the instructor must complete a written agreement, a copy of which is held in the departmental office, indicating the exact work you need to do to finish the course. This written agreement must also indicate the date by which you must complete the work, and that date cannot be longer than one calendar year from the end of the term in which you were enrolled in the course. After one calendar year, any grade of I will automatically be converted to a grade of F. When you complete the coursework, your instructor submits a final grade to the Registrar's Office, and that grade and your credit are then entered on your permanent record. After the time for making up the incomplete has elapsed, you must re-enroll in the course to receive credit. We do not use incomplete grades in calculating your grade point average. When you become eligible for graduation, if you have a grade of I in any courses that aren't required for graduation, you may elect to graduate with these I grades as a part of your permanent academic record. In such cases, the I grades cannot be changed after graduation by completing the course requirements nor will the I's revert to F grades.
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Changing a grade after it is submitted to the Registrar may include but is not limited to such issues as errors in the class roster, miss-assignment of the appropriate grade, and/or miss-calculation of the grade. After a grade is submitted to the Registrar, the grade may not be changed as the result of the addition of extra credit work not available to all students in the course and/or work not outlined in the syllabus or an addendum which was distributed during the semester. Nothing in this statement should be interpreted in any way so that it has an impact on "I" or "IP" contracts.
Approved:
March, 2001, Academic Standards Committee